Register a New Organization

New Organization Registration Process

New student organizations may be registered at any point throughout the academic year. If you have questions about starting a new student organization, email our team to set up a time to meet.

  • A student organization is a group of at least six (6) UGA students joined together for a common purpose. General membership may be comprised of both full- and part-time UGA students.
  • At least two members must be officers.
  • Only students who have paid their Student Activity Fee may serve as officers.
  • Community members are not considered members of the organization and are not authorized to receive the benefits of membership in a registered student organization.
  • While it is not required, it can be beneficial for student organizations to have one or more advisors, who may be University faculty or staff. Should a registered student organization select a community member to serve in an advisory role, it is understood by the organization that the community member will not be recognized by the University of Georgia.

Registration as a student organization at the University of Georgia is a privilege and not a right, and entails responsibilities on the part of the student organization and its members. Registration signifies a willingness on the part of the student organization to comply with state law and the rules, regulations, and policies of the University and the Board of Regents. Registration of a student organization does not constitute endorsement by the University or approval of the student organization’s policies and activities.

The University’s review of a student organization’s initial registration or registration renewal is conducted on a content-neutral basis. Therefore, the University’s approval or denial of a registration filing is not based on the mission, goals, or beliefs of the student organization requesting registration. However, a student organization will not be permitted to register or renew its registration if the University finds that the student organization:

  1. Seeks to accomplish its objectives, goals, purposes, or activities through the use or promotion of violence; or UGA Student Organization Manual
  2. Engages in activities that materially or substantially interfere with the discipline and normal activities of the University or with the rights of others, including activities that present a danger to property, personnel, and/or the orderly functioning of the University; or
  3. Seeks personal gain; or
  4. Refuses to comply with federal or state laws, including the Americans with Disabilities Act of 1990, Board of Regents’ policy, and/or University rules and regulations, including the University’s Non-Discrimination and Anti-Harassment Policy and Code of Conduct.

The chief officer/primary contact registering the organization is responsible for reviewing the Student Organization Manual and the policies/procedures referenced within.

Step 1: Search the Involvement Network to ensure the organization does not already exist.

Step 2: Review the Student Organization Manual to gain an understanding of resources, policies, and procedures relevant to leaders of student organizations. 

Step 3: The student who will serve as the chief officer and primary contact for the organization must complete all required training by watching the four training videos and completing the corresponding training quizzes with 100% correct answers. Registration will be denied for organizations whose primary contact has not completed the mandatory training modules with 100% correct answers.

Step 4: After completing the required training. The chief officer/primary contact can submit registration for the organization via the Involvement Network. Registration can be accessed by following these steps.

  • Log in to the Involvement Network (involve.uga.edu) with your UGA MyID and password.
  • Select “Organizations” from the top menu bar
  • After searching to see that your organization does not already exist, select the “Register an Organization” button
  • If your organization has been registered at UGA in the past but did not register for the 2021-2022 academic year, please email ugaels@uga.edu to unfreeze your organization’s previous page.
  • If this is the first time your organization is being registered at UGA, scroll past the Re-Register Existing search and select the blue “Register a New Organization” button.

Step 5: The status of your organization’s registration will be communicated through the Involvement Network. If registration is denied, please complete the required changes and re-submit until approval is granted.

If you have any questions, please do not hesitate to contact ELS at (706) 542-6396 or ugaels@uga.edu.

Required Information & Steps

The chief officer/primary contact completing registration on behalf of the organization must complete all four required training modules with 100% correct answers. The training modules can be found here: https://els.uga.edu/engagement/register-an-organization/training-library/.

Please review the registration instructions. Once you have reviewed the registration instructions, select “Next” to move on to Step 2. 

Be sure to review the student organization guidelines, which outline the overall mission and scope, basic requirements, and restrictions on student organization names. You will need to read and acknowledge the following policies and guidelines:

Please complete the 2022-23 Annual Survey, which should take approximately 10 minutes to complete. The responses to this survey will be used to inform resources provided to student organization leaders. Once you have completed the survey, select “Next” to move on to Step 4.

The information submitted will populate much of the information on your organization’s Involvement Network public-facing page. 

  • Official name and acronym (if applicable).
    • Student organization names may not begin with “The” or “UGA.”
    • Organizations with University trademarks in the name must upload approval for the use of trademarks within the registration form.
  • Organization description & organization description summary are required.
  • Organization’s Web Site URL.
    • This is a customized URL for your Involvement Network page.
    • External website information is optional.
      Social Media (optional)
  • Organization Contact Information.
    • This will be publicly visible on the Involvement Network.
    • Email is required.
    • Under “Street Address,” ensure that you list a non-residential address where you can receive mail. If you don’t have an on-campus address that is not a personal residence, you may request a mailbox by listing the address as “102 Tate Student Center, Athens, GA, 30602.”
  • Primary Contact information including UGA email address.
    • This should be information for the individual who completes the required training and is currently listed as the Primary Contact for the organization.
  • Which day of the week does your organization typically hold general body meetings?
  • What time of day does your organization typically hold general body meetings?
  • How many general members does your organization have?
  • How many leadership positions does your organization offer?
  • Please list any signature events that your organization hosts as well as a description of the event(s).
  • Does your organization require dues, fees, or any other mandatory financial obligations for members?
    • If your organization requires a financial obligation, exact amounts and frequency of payment is required.

Please upload a photo for your profile picture, ensuring that it does not violate any protected logos/trademarks.

Organizations including University trademarks (including “UGA”, “University of Georgia”, “Georgia”, “Dawgs”, “Bulldogs”, etc.) in their name and/or profile image must seek approval by Trademarks & Licensing for the use of University of Georgia Trademarks and/or logos. If your organization uses University trademarks in the name and/or profile image used on the Involvement Network, please follow these steps: 

  1. Submit the completed approval form to trademarks@uga.edu. Trademarks & Licensing will hold approval until all other registration requirements are met. 
  2. Once signed by Trademarks & Licensing, the approval form(s) should be sent to ugaels@uga.edu.

Organizations must select “*All Student Organizations” and may select additional organization categories. This information is used in the search function of the Involvement Network.

 

Here are some reminders for adding members to your organization’s roster:

  • Roster must include at least six (6) UGA student members and their UGA email addresses. Secondary contact should be an officer of the organization (reminder: only students who have paid their Student Activity Fee may serve as officers).
  • University-affiliated advisors may be added to the roster but do not count toward the minimum membership requirement.
  • All members may be added in bulk by separating email addresses with a comma, semicolon or line return.
  • Be sure to review roster to remove members and edit positions as needed on your roster.
  • Reminder: Your roster will populate the users who have access to make reservations on behalf of your organization through the CRETS online reservation management system.

Page 9: Advisor Information

  • While it is not required, it can be beneficial for student organizations to have one or more advisors, who may be University faculty or staff. Should a registered student organization select a community member to serve in an advisory role, it is understood by the organization that the community member will not be recognized by the University of Georgia.
  • Organizations who have an advisor must indicate whether the organization is sponsored by the University. For example, if your organization is advised by a University department, college, or school.
  • Organizations who have an advisor must provide advisor contact information (name, email, phone, address) to the ELS.
  • Please be sure to include the required components of your organization’s constitution. This includes the non-discrimination clause, elections procedure, officer removal procedure, quorum, and amendments procedure. Note: Only students who have paid their Student Activity Fee may serve as officers and advisors are ex-oficio members without voting privileges.
  • Click here to view a sample constitution.
  • Upload your organization’s constitution titled, “[Organization Name] Constitution 2022-2023.”

Additional Resources for Starting a New Organization

  • Be sure to click “Submit” on the final page of the form.
  • Please read any and all e-mails regarding your registration carefully, as changes may be requested.
  • You can check your organization’s status by clicking your name (located in the upper right-hand corner of the Involvement Network homepage), choosing “Involvement” on the drop-down menu, and selecting “Submissions” then “Organization Registrations”
  • Registration for the 2022-2023 academic year is not approved until all required registration information is received and an approval letter is sent via the Involvement Network.